Often we find ourselves in the position where both a curriculum vitae (CV) and resume are needed, depending on the job. And job applicants question which information should be omitted and which is crucial to keep. The answers may seem daunting, but this is far from the truth.
The first step to merging CV information in a resume is determining the difference between the two, when to use one or the other and how to shorten information. Here are a few tips on converting a CV into a resume.
What is a CV?
CVs are detail-oriented documents that display nearly every aspect about your education, professional, and other career information. This is where you are the most detailed, leaving nothing to the imagination. Basically, think of CVs as a condensed book on your achievements, jobs, career, experience, skills, awards, etc.
Some of the most common elements found in a CV – and not a resume – are:
• Published Works
• Detailed Explanation of Training
• Internships as a Separate Section
• Information regarding the Company
• License Details
The primary difference between a resume and a CV is length. CVs are several pages long, while resumes are two-pages or less. CVs also focus on coursework and research, where resumes focus on summarizing your history. While CVs and resumes are extremely different in appearance and purpose, they can readily merge to create a shorter resume-style document or an actual resume.
One of the first methods of converting CV material into resume format is transferable skills. Transferable skills are “soft skills” that are used in most industries and positions. For example, project management, while defined differently depending on industry, generally can be transposed into another career. Same goes for leadership, training, and development.
Look for soft, transferable skills in the CV and transfer them into the resume. Usually, placing a list of areas of expertise or core skills under the career summary works best. Format the list into no more than three columns and four rows. Use bullets, such as check marks, to distinguish the separation.
This is one of the trickier parts of the conversion process. CVs tend to list every single job duty performed for the company, while resumes take the key achievements approach. It is preferable to meld the two systems. Look for the most important job duties listed on the CV. Use those and omit the rest. A good rule of thumb is to stay under five lines per paragraph.
Reword each sentence to use more active verbs, and omit most of the adjectives and adverbs. Do not use first person pronouns (I, Us, We, You, Me, etc.) or any articles (i.e. A, An, The, etc.). Next think about the achievements and notable contributions you made on the job. List three of the most notable as a bulleted list under the description.
An education section is just as important on the resume as it is on a CV. There are a few differences. Do not include awards, scholarships, projects, etc. unless they were within three to four years, were considered major accomplishments (i.e. national or regional levels), or they a crucial to displaying your abilities for the job.
It’s okay to list professional development, including training, awards, memberships, etc. But the point is to supplement your history, not provide a biographical. Limit to training description to subject matter only, unless the institution is renowned for its training.
Professional resume writers and designers agree that organization and format is just as important as the content. It makes reading the resume easier, and hiring managers can access the most important information within a few seconds. In fact, depending on the resume writer, most agree that a hiring manager should gain a basic feel for the candidate within ten seconds
Here are a few sections to include on the resume:
- Career Summary
DO NOT include the following sections:
• Extensive Course WorkBringing it all Together
Creating a resume isn’t difficult, however, it is recommended to seek professional advice before submitting it to a prospective employer. Professional resume writers can critique your material, offer suggestions, and make minor edits. Some services will even rewrite the resume for a nominal fee. The investment is worth it. A professional polished resume could mean the difference between winning the interview and being shown to the door.